C. Roles and Responsibilities Related to Education
1. Designation of Education Decision-Maker
Tex. Fam. Code § 263.004 requires DFPS to provide notice to the court and others of the entity or person holding education decision-making authority for a child or youth in foster care. Generally, when appointed temporary or permanent managing conservator, DFPS is given the rights and duties of a non-parent managing conservator pursuant to Tex. Fam. Code § 153.371, which includes the right to make decisions regarding the child’s education. Tex. Fam. Code § 153.371(10).
Unless the court order limits the rights and duties of DFPS under Tex. Fam. Code § 153.371(10) to make decisions regarding the child’s education, DFPS must file with the court the name and contact information for each person who has been:
• Designated by DFPS to make educational decisions on behalf of the child; and
• Assigned to serve as the child’s surrogate person in accordance with 20 U.S.C. § 1415(b) and Tex. Educ. Code § 29.001(10), for purposes of decision-making regarding special education services, if applicable. Tex. Fam. Code § 263.004(a).
Not later than the fifth day after the date of an Adversary Hearing held under Tex. Fam. Code § 262.201 or Tex. Fam. Code § 262.205 is concluded, DFPS must file the information required by Tex. Fam. Code § 263.004(a) with the court and provide a copy to the school the child attends. Tex. Fam. Code § 263.004(b).
If a person other than a person identified under Tex. Fam. Code § 263.004(a) is designated to make educational decisions or assigned to serve as a surrogate parent, DFPS shall file the updated information in a permanency progress report filed under Tex. Fam. Code§ 263.303 or Tex. Fam. Code § 263.502. The updated information must be provided to the school the child attends not later than the fifth day after the date of the designation or assignment. Tex. Fam. Code § 263.004(c).
In order to comply with this mandate, DFPS created Form 2085-E Designation of Education Decision-Maker, to be filled out by the caseworker and provided to the school by the child’s caregiver.
Special Issue: Every student in foster care will have an Education Decision-Maker. Only certain students in foster care who are eligible to receive special education services will have a surrogate parent appointed, as outlined below.
2. Court Hearings
During the Permanency Hearing Before Final Order, the Court must review the permanency progress report determine whether an education decision-maker for the child has been identified, the child’s education needs and goals have been identified and addressed, and there have been major changes in the child’s school performance or there have been serious disciplinary issues. Tex. Fam. Code § 263.306(a-1)(4)(F).
At the Permanency Hearing After Final Order, the court must determine whether an education decision-maker for the child has been identified, the child’s education needs and goals have been identified and addressed, and there are major changes in the child’s school performance or there have been serious disciplinary events. Tex. Fam. Code § 263.5031(3)(I).
Special Issue: In light of the DFPS duty to notify the court of the name and contact information of the education decision-maker within five days of the designation, if DFPS does not provide Form 2085-E in the permanency progress report, the court might inquire on the record during the Permanency Hearings Before or After Final Order about the identity of the education decision-maker for the child.
Upon request of a person providing substitute care for a child who is in the managing conservatorship of DFPS, DFPS shall allow the person to provide the child with an education in the home setting unless:
• The right of DFPS to allow the education of the child in a home setting has been specifically limited by court order;
• A court at a hearing conducted under Tex. Fam. Code Chapter 263 finds, on good cause shown through evidence presented by DFPS in accordance with the applicable provisions in the DFPS CPS Handbook, that education in the home setting is not in the best interest of the child; or
• DFPS determines that federal law requires another school setting. Tex. Fam. Code § 263.0045.
3. Notice of Significant Events
School districts, campuses, and open-enrollment charter schools must provide notice to the child’s educational decision-maker and caseworker regarding events that may significantly impact the education of a child, including:
• Admission, review, and dismissal (ARD) committee meetings;
• Manifestation determination reviews required by Tex. Educ. Code § 37.004(b);
• Any disciplinary actions under Tex. Educ. Code Chapter 37 for which parental notice is required;
• Citations issued for Class C misdemeanor offenses on school property or at school-sponsored activities;
• Reports of restraint and seclusion required by Tex. Educ. Code § 37.0021; and
Special Issue: State law requires schools to notify caseworkers of the enumerated major events, including the issuance of a Class C misdemeanor citation at school. Please note, however, that since 2013, ticketing is no longer permitted for school-related misbehavior constituting a Class C misdemeanor.
DFPS must provide notice of significant events, including a major change in school performance or a serious disciplinary event at school not later than the 10th day after the date DFPS becomes aware of a significant event affecting a child in the conservatorship of DFPS to:
• The child’s parent;
• An attorney ad litem appointed under Tex. Fam. Code Chapter 107;
• A guardian ad litem appointed under Tex. Fam. Code Chapter 107;
• A volunteer advocate appointed for the child under Tex. Fam. Code Chapter 107;
• The licensed administrator of the child-placing agency responsible for placing the child or the licensed administrator’s designee;
• A foster parent, prospective adoptive parent, relative of the child providing care to the child, or director of the group home or general residential operation where the child is residing; and
4. Education-Related Requirements for AALs and GALs
An attorney ad litem appointed to represent a child in the managing conservatorship of DFPS must, before each scheduled hearing under Tex. Fam. Code Chapter 263, determine whether the child’s educational needs and goals have been identified and addressed. Tex. Fam. Code § 107.004(d-2).
A guardian ad litem appointed to represent a child in the managing conservatorship of the DFPS shall, before each scheduled hearing under Tex. Fam. Code Chapter 263, determine whether the child’s educational needs and goals have been identified and addressed. Tex. Fam. Code § 107.002(i).
Special Issue: Consider whether to continue the appointment of the attorney and guardian ad litem, especially CASA, on the case to address education issues until the youth permanently leaves care. If the attorney ad litem is dismissed before the youth leaves care, consider whether to identify an education advocate by court order.
5. Surrogate Parent for Children With Disabilities
The school district must assign an individual to act as a surrogate for the parents for a child with a disability in foster care who is eligible to receive special education services. 20 U.S.C. § 1415(b)(2)(A). The school district has 30 days to appoint a surrogate parent upon realizing the need. 20 U.S.C. § 1415(b)(2)(B).
If a child in the temporary or permanent conservatorship of DFPS is eligible under Tex. Educ. Code § 29.003 to participate in a school district's special education program, the court may, when necessary to ensure that the educational rights of the child are protected, appoint a surrogate parent who:
• Is willing to serve in that capacity; and
Under the statewide plan, a surrogate parent is required to:
• Complete a training program that complies with minimum standards established by agency rule;
• Visit the child and the child's school;
• Consult with persons involved in the child's education, including teachers, caseworkers, court-appointed volunteers, guardians ad litem, attorneys ad litem, foster parents, and caretakers;
• Review the child's educational records;
• Attend meetings of the child's ARD committee;
• Exercise independent judgment in pursuing the child's interests; and
• Exercise the child's due process rights under applicable state and federal law. Tex. Educ. Code § 29.001(10).
If the court does not appoint a child's foster parent to serve as the child's surrogate parent, the court must give consideration to a:
• Relative or other designated caregiver as defined by Tex. Fam. Code § 264.751; or
An employee of any agency that is involved in the education or care of the child may not be appointed as a surrogate parent for the child including, but not limited to, employees of DFPS, TEA, a residential facility, and a school or school district. 20 U.S.C. § 1415(b)(2)(A) and Tex. Fam. Code § 263.0025(d).
Special Issue: Consider appointment of a surrogate parent for youth in Residential Treatment Centers who are receiving special education services.
Pursuant to Tex. Educ. Code § 29.001(10)(A), an individual assigned to act as a surrogate parent must complete a training program in which the individual is provided with an explanation of the provisions of federal and state laws, rules, and regulations relating to:
• The identification of a student with a disability;
• The collection of evaluation and re-evaluation data relating to a student with a disability;
• The ARD committee process;
• The development of an individualized education program (IEP), including the consideration of transition services for a student who is at least 16 years of age;
• The determination of least restrictive environment;
• The implementation of an IEP;
• The procedural rights and safeguards available under 34 C.F.R. § 300.148, 34 C.F.R. § 300.151-300.153, 34 C.F.R. § 300.229, 34 C.F.R. § 300.300, 34 C.F.R. § 300.500-300.520, 34 C.F.R. § 300.530-300.537, and 34 C.F.R. § 300.610-300.627, relating to the issues described in 34 C.F.R. § 300.504(c); and
• The sources that the surrogate parent may contact to obtain assistance in understanding the provisions of federal and state laws, rules, and regulations relating to students with disabilities. 19 Tex. Admin. Code § 89.1047(a)(1).
The individual assigned to act as a surrogate parent must complete the training program described in 19 Tex. Admin. Code § 89.1047(a)(1) within 90 calendar days after the date of initial assignment as a surrogate parent. 19 Tex. Admin. Code § 89.1047(a)(3).
For more information on special education, see Section F of this chapter, Special Education and Section 504.